JOB TITLE: DEPUTY CHIEF OF PARTY (FINANCE AND ADMINISTRATION)
POSTING DATE: 03/28/2012
DEADLINE DATE: 05/18/2012
STARTING DATE: 05/01/2012
DESCRIPTION:
The USAID-funded
Nigeria Targeted
States High Impact Project (TSHIP) is a five-year integrated maternal,
newborn, and child health; family planning; and reproductive health
(MNCH/FP/RH) project increasing the use of high impact interventions in
Bauchi and Sokoto States. Working in conjunction with local and
international partners and stakeholders, TSHIP’s approach is to build
quality health services, community engagement, and effective health
systems to increase use of high impact health interventions among
communities in Northern Nigeria. TSHIP implements an integrated package
assisting state and local governments to improve primary health care
services by filling in gaps in capacity, building on institutional
strengths, and improving each household’s ability to protect and promote
their own health. TSHIP forges strong and durable bonds between
community institutions and the health care delivery system in Bauchi and
Sokoto, with measurably improved household practices, increased use of
services, improved health systems and
management, and higher quality service delivery.
RESPONSIBILITIES
The Deputy Chief of Part, Finance and Support Services is a full-time
position based in Bauchi. S/he will be responsible for the day-to-day
oversight of the field programs support and financial and administrative
operations. S/he works in close coordination with the Chief of Party
(COP) and key technical personnel in the oversight of program functions,
support and guidelines and ensuring that the financial systems and
internal controls are in place and in line with standard USAID rules and
regulations and JSI policy and procedures. S/he serves as the focal
person for all budget and disbursement processes of TSHIP offices.
1. Collaborates with the Chief of Party (COP), Deputy Chiefs of Party,
Technical (DCOP), and other project personnel in both states (Bauchi
& Sokoto) to ensure a holistic approach, and consistency of activity
operations across all program, financial and administrative functions;
2. Works with Chief of Party, Deputy Chiefs of Party, Director of
Monitoring and Evaluation to identify, measure and report on key risks
faced by TSHIP, and regularly review risk mitigation interventions;
3. Monitors TSHIP’s overall financial and operational systems in both
states and at the central level to ensure appropriate design,
implementation, and management of TSHIP systems consistent across both State offices;
4. Ensures compliance with JSI policies and USAID rules and regulations
related to finance, administration, operations and personnel;
5. Maintains and updates the TSHIP Operations Manual, Finance Manual,
and Personnel Manual and ensures all staff are aware of and follow TSHIP
procedures;
6. Manages, monitors, and updates project tools including the budget
tracking sheet and obligation tracking; reviews and analyzes variations
and shares with JSI/Boston and kept up to date;
7. Ensures that accurate complete and timely submission to JSI/Boston of
monthly financial reporting in e-copy (databases) and hard copy;
8. Manages and monitors spending against the costed work plan, liaising
with support and technical teams as needed to share and obtain updated
information;
9. Confirms all contractual requirements as stipulated in the Cooperative Agreement are met accurately and on time;
10. Ensures that cost share requirement is fully met, documented and reported;
11. Presents summary financial and contractual management information monthly to the COP and/or Senior Leading Team (SLT);
12. Oversees the procurement of equipment and commodities, and ensures
that only allowable items are purchased with TSHIP funds and all
relevant documentation and/or approvals are obtained and maintained on
file;
13. Manages sub-partners and grantees to ensure that
expenses are in line with the project’s needs, and that partners are compliant with contractual agreements;
14. Directs the preparation and negotiation of project
budgets and modifications, and coordinates with JSI/Boston as appropriate;
15. Serves as the point person for JSI-related financial queries,
coordinating all correspondence from JSI home office regarding wiring of
cash, payments, financial reporting and related matters;
16. Conducts field visits to state and zonal offices to ensure the
functioning of the financial, accounting and administration operations
and consistency of treatment across TSHIP;
17. Develops, reviews, and punctually submits monthly, quarterly, and
annual financial statements/reports as needed for donor and home office;
18. Ensures preparation and response to any JSI-directed or donor financial reviews and/or audits;
19. Ensures ongoing supervision and capacity building and/or training of TSHIP support staff;
20. Directly supervises: State Finance & Admin Specialists, HR Manager, Senior Finance & Grants Specialist;
21. Ensures that the signatory policy is followed;
22. Approves monthly payroll for project staff;
23. Oversees and supervises all banking operations;
24. Other duties as assigned on an as-needed basis.
QUALIFICATIONS
• University degree in relevant field, such as accounting, finance or
business management.
• Ten years of experience in management and/or direct experience in similar programs and similar position.
• Knowledge of USAID rules and regulations and past International Development sector experience are preferred.
• Experience with operational
risk management will be an asset.
• Some experience in training and capacity building will be an advantage
• Demonstrated strong oral and written English communication skills.
Salary commensurate with experience.
Interested candidates should submit their resumes and cover letters online by 05/18/2012.
CLICK HERE TO APPLY
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