ACTIVITIES
Pre-Contract – (up to contract award)
The service holder is directly responsible for the contractual and administrative aspects of the UFR Package main contract (and any other contracts that may be directly assigned) call for tender. In doing this, the service holder will be required to:
Prepare the Call for Tender documentation and specific Tender and Tender Evaluation Procedures in line with Egina and Company procedures. He has to take into account all previous documents issued as part of the CFT (ITT/RFQ and subsequent documents issued either by Company or Bidders).
Administer the tendering process to ensure the “due process” is respected and timely progress is achieved, including preparation and issuance of communication documentation with Tenderers, organisation of tender clarification meetings, organisation of tender correspondence and filing, etc
Liaise with the relevant UFR Engineer in Charge on technical issues to ensure that these are adequately incorporated into the tender process;
Liaise with the Egina Project Team members who are responsible for the relationship with NAPIMS and NCDMB to ensure these authorities are kept up to date with tender progress and developments, to obtain any necessary attendance at meetings and to obtain all necessary approvals;
Validate Tenderer compliance with, Bank Guarantee, Insurance and Parent Company Guarantee requirements and the like;
Evaluate contractual qualifications and assist in the evaluation of the technical and commercial proposals where applicable;
Assist in the preparation of the Technical Recommendation Report and the Recommendation to Award;
Prepare final contract documents and follow up the execution of the contract (including LOA when necessary);
Close out the Pre-contract phase (e.g. notification of unsuccessful Tenderers, storage of tender documentation and correspondence, etc).
Post-Contract – (from contract award to contract closeout)
The service holder is directly responsible for ensuring the UFR Package main contract (and any other contracts that may be directly assigned) is implemented in accordance with the agreed contractual terms and conditions and that Company interest is protected at all times. In doing this, the service holder will be required to:
Provide advice to the Company representative on contractual issues, and prepare / validate all contractual correspondence;
Analyse requests for change orders, and prepare / validate change order documents where appropriate;
Ensure all contractual certificates, guarantees, bonds and insurances are received in a timely manner in accordance with the contract;
Prepare certificates to be issued to Contractor by Company in accordance with the contract;
Coordinate the processing of Contractor’s monthly invoices;
Liaise with the Egina Project Team members who are responsible for the relationship with NAPIMS and NCDMB to ensure all necessary approvals are obtained for change orders where appropriate;
Prepare contract closeout documentation in line with Company procedures.
CONTRACTS DATABASE
The service holder is responsible for maintaining a database which tracks existence and the evolution of contracts, change orders, certificates, approvals and the like during the life of the project for all UFR Package Contracts (and any other Contracts as may be directly assigned).
UNISUP CONTRACTUAL DATA
The service holder will ensure the contract administration with all the creation of commitments in UNISUP.
QUALIFICATIONS / EXPERIENCE REQUIRED
In-depth contracts experience (10 years minimum) in the Oil & Gas industry within a client organisation. Good team spirit and open communication skills. Well organised, diligent and proactive.
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