Vacancy Title
Personal Assistant to Chief Information Officer
Department
Information & Technology
Date Published
Jun 6, 2012
Closing Date
Jun 20, 2012
Vacancy Description
Overall Purpose of Job
Provides time management, administrative and general secretarial support for the office of the CIO. The PA primarily assists the CIO in managing daily itinerary, coordinate technology meetings and prepare pre-reads and reports as requested by the CIO
Responsibilities:
· Effectively manage CIO's itinerary using technology tools and applications
· Maintain an effective electronic document and filing management system for the CIO's office
· Process incoming and outgoing mails, contracts, agreements, etc directing to appropriate IT&S departments/personnel for necessary action
· Processes purchase orders and expense claim forms for the CIO's Office and for other Company Executives as may be directed
· Makes necessary travel arrangements for the CIO and liaise with the Procurement & Services function and/or appointed Travel Agents
· Schedule and coordinate important meetings/events
· Ensure adherence to process for all IT&S project engagement with the CIO
· Performs other assigned duties as delegated by the CIO from time to time
· Conduct technology research and prepare pre-reads and reports for the CIO
Person Specification:
• 1st degree from a reputable tertiary institution
• 2 -3 years cognate work experience within a reputable organization/institution
• ITIL Foundation Certification
• ITIL Masters and Project Management
• Certifications will be an added advantage
Required Competencies:
· ITIL Incident and Problem management skills
· Organization & time management skills
· Secretarial and administrative skills
· Interpersonal Relations/communications skills
· Office Automation (Word, Excel, PowerPoint; other applications)
· Oral & Written Communication
· Reporting skills
