SUBGRANTS OFFICER
The National Democratic Institute (NDI) seeks a subgrants Officer support the subgrants Department in the monitory of financial reports for domestic subgrantee organization. The subgrants Officer will play an important role in monitory compliance with U.S and non U.S donor regulations.
The position will report and provide assistance to the Director for Finance & Admin
Primary Responsibilities
- Review subgrantee’s financial report packages by matching receipts to the logs of expenses. and the logs to the financial reports.
- Review receipts for validity and appropriateness of expenses report.
- Communication with subgrantee regarding the result of the review, as needed.
- Follow up with outstanding advance balance and all pending items to ensure complete reconciliation of the advances
- File subgrant documents in binders and update the Access database.
- Send agreement package to subgrantee via E-mail.
- prepare wire payment requests for management approval.
- Maintain subgrantee binders by ensuring all required document are filed, and prepare close-out letter for expired subrants.
- Subpport the Sr. Subgrants Administrator’s as needed to contribute to an efficient and effective management of the portfolios and a positives work environment.
- Other duties are assigned.
- Bachelor’s Degrre in Accounting or Business Administration.
- Minimum 4 years work experience in international grants administration or accounting.
- Previous experience with international nonprofit organization preferred.
- High level of attention to details in all aspects of work responsibilities and excellent organizational skills.
- Strong orientation to numbers and figures.
- Good English writing skills in other to communicate with subgrantees by email.
- Ability to constructively recive work direction.
- Working knowledge of database, word processing and Excel spreadsheet applications, as well as experience with accounting software.
- Working knowing of OMB Circulars A-100, A-122, A-133 and GAAP preferred.
- Membership in a professional body desired.
The Logistics Assistance will work under the direction of the Operations Manager to provide logistical support to NDI programs and assist a range of procurements, coordination of vehicle movements, facility maintenance, and other assigned duties.
Primary Responsibilities
- Responsible for the proper upkeep, maintenance and/or replacement of office premises, office furniture, and equipment to ensure that they are in appropriate and good working conditions for all staff.
- Arrange Airport pickups, hotel loggings, and other matters relating to receiving staff and visitors.
- Assist in giving logistical support for meetings and training courses.
- Supervise the work of staff driver and security guards.
- Maintain accurate control of the inventory of non expendable property, including periodic physical verification.
- Candidate must possess a bachelor’s degree in any course under management or social sciences.
- A minimum of two (2) years progressive experience in office administration.
- Excellent knowledge of English, computer literacy with knowledge of word processing, spreadsheet, and presentation software required.
- Good drafting and communication skills.
- In-depth knowledge of administrative rules and regulations.
- Good conceptual ability and analytical skills.
- Ability to work effectively and harmoniously in an international, multi-cultural environment.
Closing 24th April 2012. Only shortlisted candidate will be contacted.
